As the site admin, you can decide if listings submitted from the front-end User Dashboard should be published automatically or reviewed manually before they appear on the website.

This applies to listings submitted from:

User Dashboard > My Listings > Add New Listing

The approval option is managed from:

Theme Options > Add Listing Page & Payment Settings > Submission Settings

Where to Manage Listing Approval

Go to:

Theme Options > Add Listing Page & Payment Settings > Submission Settings

Find the option that controls whether the admin must approve listings submitted from the front end.

Approve Listings Manually

Use manual approval if you want to review each new listing before it is published on the website.

When manual approval is enabled:

• new listings submitted from the front end are saved as Pending
• the listing is not visible on the public website until the admin publishes it
• the admin receives an email notification when a new listing is submitted
• the admin must review and publish the listing from wp-admin

How to Review and Publish Pending Listings

To review listings submitted from the front end, go to:

Wp-admin > Listings, Bookings & More > Properties

or:

Wp-admin > Properties

depending on your admin menu setup.

Listings waiting for approval will be saved with Pending status.

To publish a pending listing:

1. Edit the pending listing.
2. Review the listing details.
3. Check if all mandatory fields are completed.
4. Change the status from Pending to Published, or click Publish.
5. Save the listing.

Approve Listings Automatically

Use automatic approval if you want submitted listings to be published without manual admin review.

To approve listings automatically, set the approval option to No.

When automatic approval is enabled:

• submitted listings can be published without manual admin review
• the exact publishing moment depends on your submission payment setup
• if listing payment is required, the listing is published after the required payment is confirmed
• if listing submission is free, no approval is required, and all mandatory fields are completed, the listing can be published after submission

How Mandatory Fields Affect Automatic Approval

Mandatory fields are managed separately from the approval setting.

Go to:

Theme Options > Add Listing Page & Payment Settings > Listing Submission Form

From this section, the admin can choose:

• which fields show in the front-end listing form
• which fields are mandatory

If a mandatory field is missing or not completed correctly, the listing may be saved as Pending, even when manual approval is disabled.

This means automatic approval does not ignore mandatory fields. A listing must still pass the required field checks before it can be published automatically.

Common checks:

• Go to Theme Options > Add Listing Page & Payment Settings > Listing Submission Form.
• Check Select the Fields for listing submission.
• Check Select what fields are mandatory.
• Make sure every mandatory field is also visible in the submission form.
• Do not make a hidden field mandatory.
• Edit the pending listing and complete the missing required fields.
• Publish the listing again.

Related help:

How to manage submit form fields and mandatory fields

What Happens When a Published Listing Is Edited

By default, only the initial listing submission requires admin approval.

After the listing is published, later edits made by the owner are saved automatically and do not require admin approval again.

How to make admin approve listings after each edit

How Approval Works With Paid Submission or Membership Submission

Listing approval is connected to your submission model.

WPRentals supports:

• Free submission – users can submit listings without payment.
• Paid submission – users pay for each listing submitted or published.
• Membership submission – users submit listings based on the membership package assigned to their account.

If payment is required for listing submission, the listing can depend on:

• the admin approval setting
• the payment confirmation status
• whether all mandatory fields are completed

For example:

• If manual approval is enabled, the listing remains pending until the admin publishes it.
• If automatic approval is enabled and payment is required, the listing is published after the payment is confirmed and the listing is complete.
• If automatic approval is enabled and no payment is required, the listing can be published after submission if all mandatory fields are completed.
• If mandatory fields are missing, the listing can remain pending even if automatic approval is enabled.

Related Help Articles

How to manage submit form fields and mandatory fields

Adding Listings with Paid Submission

Membership Submission

How to make admin approve listings after each edit

Summary

• The admin controls listing approval from Theme Options > Add Listing Page & Payment Settings > Submission Settings.
• Manual approval saves new front-end submitted listings as Pending.
• The admin must review and publish pending listings from wp-admin.
• Automatic approval allows listings to publish without manual admin review only when the listing is complete and valid.
• If mandatory fields are missing, the listing can remain Pending, even if manual approval is disabled.
• Mandatory fields are managed from Theme Options > Add Listing Page & Payment Settings > Listing Submission Form.
• Do not make hidden fields mandatory.
• By default, only the first submission requires approval. Later owner edits are saved automatically.
• If paid submission or membership submission is enabled, publishing can also depend on payment confirmation.